PRIVACY POLICY

Effective Date:

Last Updated:

1. INTRODUCTION

A P Securitas Private Limited ("Company," "we," "our," or "us"), including its affiliates/group companies under A P Securitas, is committed to safeguarding the privacy and security of our employees, clients, and other stakeholders. This Privacy Policy outlines how we collect, use, disclose, and protect the personal data of security guards, field Officer and gunmen ("Personnel") whose movement is tracked during office hours.

2. INFORMATION WE COLLECT

We Collect the following types of data from our Personnal:

• Personal Information: Name, employee ID, contact details, and job designation.
• Location Data: Real-time GPS tracking during office hours.
• Work Logs: Time-in and time-out records, assigned locations, and shift schedules.
• Device Information:Information about the tracking device,including software version, IP address, and connectivity status.
• Usage Data: Interactions with company applications and tracking tools for security purpose.
• Facility Reports:Including images and descriptions related to site security, housekeeping, and inspections.
• Material Requests and Verification Details:Logs and approvals related to material movement, housekeeping supplies, and verification at assigned locations.

3. LEGAL BASIS FOR DATA COLLECTION

• We collect and process personal data based on:
• Legitimate Interests:To ensure the safety of Personnel and assigned locations.
• Contractual Obligations:As part of employment agreements.
• Legal Compliance:To meet regulatory and security requirements.
• Consent:Personnel are informed about tracking activities and provide explicit consent.

4. PURPOSE OF DATA COLLECTION

The data collected is used for:

Operational Efficiency:Ensuring Personnel adhere to assigned duties and shift schedules.

Security & Safety:Protecting Personnel, clients, and assigned locations from security threats.

Regulatory Compliance: Meeting legal requirements and cooperating with law enforcement.

Performance Monitoring: Evaluating work performance and attendance.

Emergency Response: Enhancing response time in emergencies and critical incidents.

5. DATA SHARING AND DISCLOSURE

We do not sell, trade, or rent Personnel data. However, data may be shared with:

Clients: Limited movement data to comply with service agreements.

Regulatory Authorities: When legally required or in response to legal requests.

Emergency Services: In case of security threats or urgent situations.

Technology Partners: Authorized third-party service providers assisting in tracking and security operations, bound by confidentiality agreements.

Google Services: When integrated with Google tools, ensuring compliance with Google’s policies on data sharing and protection.

6. DATA SECURITY MEASURES

We implement stringent security measures to protect Personnel data from unauthorized access, misuse, or loss, including:

End-to-end encryption for location tracking data.

Access control mechanisms to restrict data access to authorized personnel only.

Regular system audits, updates, and security patches.

Secure cloud storage and encrypted backups.

7. DATA RETENTION POLICY

We retain Personnel data only for as long as necessary to fulfill operational, legal, or regulatory requirements. After this period, data is securely deleted or anonymized.

8. RIGHTS OF PERSONNEL

Personnel have the following rights regarding their data:

Right to Access:Request a copy of their personal data.

Right to Rectification:Request correction of inaccurate or incomplete data.

Right to Erasure:Request deletion of data, subject to legal and operational constraints.

Right to Object:Object to processing in certain circumstances.

Right to Data Portability:Request transfer of data to another entity where applicable.

Right to Withdraw Consent: Withdraw consent for data collection, subject to service limitations.

9. CONSENT AND POLICY ACCEPTANCE

By accepting employment and using company-provided tracking devices, Personnel acknowledge and consent to this Privacy Policy. Continued use of tracking services implies agreement to the terms herein. Personnel may contact the company to update their consent preferences at any time.

10. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy periodically to reflect changes in legal requirements, technology, or business practices. Personnel will be notified of any significant changes through official communication channels. Continued use of our services after updates constitutes acceptance of the revised policy.

11. CONTACT INFORMATION

For any questions or concerns regarding this Privacy Policy or data rights, Personnel may contact us at:

A P Securitas Private Limited
C-1/118, Janakpuri, New Delhi-110058
Email:
Phone: